Notations are ways in which users can communicate information about a student to one another through Beacon.  This information will help to provide members of the Success Network a comprehensive picture of a student's experience both inside and outside the classroom.  There are 3 types of notations available.

Alerts Creating a Notation From the Faculty Experience
Encouragements Creating a Notation on a Mobile Device
Updates Bookmarking a Quick Notation on a Mobile Device
Notation Categories Installing the Quick Update Widget on a Website
How to Create a Notation Installing the Quick Update BlackBoard Building Block 
Creating a Notation from a Student's Profile Page Notation Reporting 

 

 

 

 

 

 

Alert.png   Alerts

Alerts are the most significant notification because they have a direct effect on how the student is presented to advisor users of the site.  The more Alerts that a student has, the more prominent their profile appears to advisors, elevating them to a higher risk status.  Alerts should be used when the information is directly relevant on the student's outcomes. Examples would be:

  • Midterm warning
  • Academic probation
  • Lack of social fit
  • Ill family member
  • Loss of financial support
  • Discussion of leaving campus

Alerts have two states:

Open: open alerts represent information that has been identified about a student but that has not yet had an intervention documented in the system.

Lowered: lowered alerts represent an alert that has been attended to and documented by a member of the campus community.

Encouragement.png    Encouragements

Encouragements are a mechanism for members of the success network to provide positive, strategy-focused feedback to students to help them feel recognized and supported in their academic journey.  Rooted in research around Growth Mindset, Encouragements help students continue to explore their learning styles and techniques.

Encouragements have pre-defined types (or categories) that correspond with growth-oriented strategies:

  • Academic Excellence
  • Active Participation
  • Craftsmanship
  • Innovative Approach
  • Mentoring
  • Positivity
  • Quality of Effort
  • Thoughtfulness
  • Other

Encouragements also have a slightly different set of audience rules.  Rather than the series of options that are afforded under the other types of notations, Encouragements are simplified to either be set as private (only the author and the student) or all (the entire success network that is connected to the student).

Update.png     Updates 

Updates allow success network members the ability to create and share a note about a student that may be interesting although not particularly impactful on the student's or institution's desired outcomes.  An example may be a peer mentor's reflection of how a face-to-face meeting went with the student with a list of the topics that they spoke about.  Other examples would be:

  • Change of major
  • Transition
  • Career/internship discussion

Notation Categories

When a user is creating an alert or update for a student within their network they have the ability to tag the alert/update with a category.  Within Notations reporting administrators will have the ability to filter the report by one or more categories.  An institution can have 20 active categories at a time.  

Based on your review of the site and your institution's use the previous year, you may want to update your active Notation Categories. Categories that are no longer being used can be moved to an inactive status.

Creating a Notation Category

  1. Log into Beacon as an administrator
  2. Click on "Settings"
  3. Select "Notation Categories"
  4. Click the Blue plus sign in the middle of the page
  5. Type the name of the category you would like to create
  6. Click "Save"

Notation_categories.png

How to Create a Notation

Notations can be created in many different areas.

  • On a student's profile page
  • Within the Faculty Experience

  • From a mobile device
  • From a website by installing the quick widget
  • From BlackBoard by installing a building block

Creating a Notation from a Student's Profile Page

Notations can be created right on a student's profile page.  Peer advisors and advisors will only be able to create notations for students who they have been connected to.  Generalists, Executives, and Administrators will be able to create notifications for any student within the system.

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  1. Log into Beacon.
  2. Search for the student in the Find a Student box that a notation should be created for and click on them.

  3. Once on the student's profile page click on the blue "Create Notification" button that is under Stream on the right-hand side of the page.
  4. Choose if you would like to create an Update, Alert or Encouragement for the student.
  5. Fill in the required fields on the "Create Notification" page.

Creating a Notation From the Faculty Experience

If your institution has the Faculty Experience enabled your faculty members will be able to create notations directly from that experience.  For more information about the Faculty Experience and how to create notations click here.

Creating a Notation on a Mobile Device

By default, Peer advisors and advisors will only be able to create notations for students who they have been connected to.  Generalists, Executives, and Administrators will be able to create notifications for any student within the system.  Optionally, the system may be configured so that any member of the campus community may create a notation for any student.  To adjust the settings contact your Campus Labs consultant.

A notation can be quickly created on a mobile device which can help to get observational data about a student into Beacon from any location, at any time.  To do so:

  1. Open an internet browser on your mobile device.
  2. Log into yourinstitution.campuslabs.com/beacon/quick.
  3. The Create Success Notification page will open and allow for notifications to be created.

Bookmarking a Quick Notation on a Mobile Device

How to bookmark on a iPhone:

  1. Open an internet browser on your mobile device.
  2. Log into yourinstitution.campuslabs.com/beacon/quick.
  3. Click on this button.jpgbutton at the bottom of your screen.
  4. Select "Add to Home Screen" button_2.jpg

How to bookmark on your Android:

  1. Open an internet browser on your mobile device.
  2. Log into yourinstitution.campuslabs.com/beacon/quick.
  3. Choose the menu at the top right of the window.
  4. Select "Add to Home Screen".
  5. Create a memorable name for the icon and select "Add".

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Installing the Quick Update Widget on a Website

This widget can be embedded on any HTML web page that you can edit to allow users quick access to create notations about students.  By default, Peer advisors and advisors will only be able to create notations for students who they have been connected to.  Generalists, Executives, and Administrators will be able to create notifications for any student within the system.  Optionally, the system may be configured so that any member of the campus community may create a notation for any student.  To adjust the settings contact your Campus Labs consultant.  To install the Quick Update Widget to a website:

  1. Log into Beacon with administrator access.
  2. Click on "Settings".
  3. Select "Embed Quick Update".
  4. Customize the widget using the options on the left.

  5. Test the widget by selecting "Create Success Notification in the box on the right.
  6. Copy the HTML code by selecting "Select HTML" button.
  7. In the HTML editor of your choice add the code to your site.

Installing the Quick Update BlackBoard Building Block

The Quick Update Building Block enables a campus to deploy a set of buttons in BlackBoard Learn that allows users of BlackBoard to generate update or alert notation in Beacon through a single sign on experience that does not require navigation to the full Beacon web application.  The following images depict a representation of the resulting BlackBoard module along with the Beacon Quick Update form that is presented to the user of BlackBoard upon activation.  By default, Peer advisors and advisors will only be able to create notations for students who they have been connected to.  Generalists, Executives, and Administrators will be able to create notifications for any student within the system.

To install this module see our Blackboard Technical documentation.

BE_Building_block.png

Notation Reporting

To review your institution's use of notations, once you’ve logged into Beacon, select "Reports".  Under that tab, select "Notation".  You’ll be able to run reports of the top 10 categories, along with the top 10 most active Success Network Members.  You’ll be able to filter by specific categories, as well as specific date ranges.

Notation_reporting.png

Notation metrics are also available by selecting "Reports" and then selecting "Metrics".  On this report notation activity will be shown for your institution as well as the top 10 students by page view or by notation count.

metrics.png

 

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