Upload Files to a Student Profile – Beacon Help Center

To add a file to a student's record and share it with others use the following steps:

1. Login to Beacon and navigate to the student

2. Select the Files tab on the main section of the student's page

3. Review the Uploading Sensitive Data statement, check I understand, and click Start Uploading

4. Click Upload File to select the file that you would like to add to the student's record

5. Select the file from your computer (max file size: 15MB)

6. The site will provide a progress bar as the file uploads

7. The file will be defaulted to Private, meaning that only you may download the file. To change the audience setting click the Settings icon (gear)

8. Change the Audience and Name if desired

The overall file upload size limit per campus is 120GB. Additional storage may be added to the Beacon license at an additional cost.

Audience Options

Private (self)

Only you and users who hold the role of Generalist or higher in Beacon will have access to download the file.

Specific Network Members

Only you, the specific people you choose in the student's current success network, and users who hold the role of Generalist or higher in Beacon will have access to download the file.

Professional Staff

Only you, current member's of the student's success network that hold the role of Advisor or higher, and users who hold the role of Generalist or higher in Beacon will have access to download the file.

Full Network (Professionals and Peers)

Everyone who is connected to the student's success network, and users who hold the role of Generalist or higher in Beacon will have access to download the file.

Audience Options

Private (self)

Specific Network Members

Professional Staff

Full Network (Professionals and Peers)

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