Beacon uses a concept of roles in order to determine what access users have to information, content creation, data visualizations, and settings. A user can only hold one role at a time and roles are hierarchical in nature. Users are also able to be connected to each other, allowing for networks of relationship which expands the extent of information that is available to more frequently connected users. Below is a description of each role.
Student (level 1)
Student is the default role in Beacon, which means that all users start with the role and then can be elevated to higher-level roles if needed.
Users with the role of Student can view:
- Their directory and contact information
- Their personal assessment results (not including predictive indicators)
- Members of their personal Success Network
- Updates and Alerts (as well as the comments associated with them) that have been explicitly shared with the user
- Their personal involvement record (requires Engage use)
- Any message that has been sent to them through the system
Peer Advisor* (level 2)
The Peer Advisor role is intended for peer mentors, student office staff, and other employees that should hold restricted access to student information.
Users with the role of Peer Advisor have all of the privileges of the previous role plus:
- The directory and contact information of users that they are connected to
- The assessment results (not including predictive indicators) of users that they are connected to
- Recommendations of users that they are connected to
- Members of the success network of users that they are connected to
- Updates and Alerts (as well as the comments associated with them) that have been explicitly shared with users that they are connected to
- Messages that have been sent to users that they are connected to
Advisor* (level 3)
The Advisor role is intended for professional faculty and staff members of the institution. Individual student information that is visible at this level may be considered core elements of the student academic record that is referred to within the Family Educational Rights and Privacy Act (FERPA).
Users with the role of Advisor have the all of the privileges of all previous roles plus:
- The demographic profile information of users that they are connected to
- The academic record of users that they are connected to
- Includes course enrollment, projected academic performance, actual academic performance, course attendance
- Predictive indicators of student success
Generalist (level 4)
The Generalist role is intended for staff that serve in an advisory capacity of an unknown set of students. This role is great for situations where the Generalist does not have a specific portfolio of students, but rather serves students on a walk-in basis. Users holding the Generalist role are functionally connected to all users, however are not natively displayed in the success network of other users.
Users with the role of Executive have the all of the privileges of all previous roles.
Executive (level 5)
The Executive role is intended for staff members who are interested in total population dynamics, performance, and notation. Similar to the Generalist role users holding the Executive role are functionally connected to all users, however are not natively displayed in the success network of other users.
Users with the role of Executive have the all of the privileges of all previous roles plus:
- Aggregate data visualizations and reporting
Administrator (Level 6)
The Administrator role is intended for staff members who are considered the primary administrative user or owner of Beacon. Administrative users have a significant level of additional power, including the ability to edit and/or delete content that other users have created. It is advised to limit the number of users holding the Administrator role.
Users with the role of Administrator have the all of the privileges of all previous roles plus:
- Manage the assignment of roles to users
- Visualize, create, and separate user connections
- Configure the site’s presentation to users
- Create and deploy administrations of assessment instruments
- Download detailed assessment response and scoring data
- Identify and configure response trigger and data insight sources
- Bulk import information about users and connections
* Its important to note that the term "Advisor" is never used to describe a user outside of the administrative context of roles. This term is not visible by a user holding the role nor anyone who views the information about the user.
A Mapping of Visible Student Data
Although some data elements are controlled at a more granular level via configuration, in general users have access to student data in the following groupings.
Items highlighted in Green are visible to Students and Peer Advisors
Items highlighted in Yellow are visible to Advisors, Generalists, Executives, and Administrators